Universal ROPAs:
compliance with continuous visibility
Transform static record-keeping into dynamic documentation that automatically reflects your actual data processing while ensuring multi-jurisdictional regulatory compliance.
Turn compliance obligations into
operational clarity
Our Universal ROPAs platform transforms fragmented compliance documentation into a unified, continuously updated view of all processing activities—eliminating manual record-keeping while providing unprecedented visibility across your entire data ecosystem.
Dynamic compliance documentation
Eliminate outdated records with continuously updated ROPAs that automatically reflect changes in your processing activities, ensuring you always maintain current documentation for audits and regulatory inquiries.
Real-time updates that capture changes as they occur across your systems
Comprehensive audit logs documenting all ROPA modifications
Adaptive documentation that evolves with changing requirements update as your compliance needs
Proactive compliance alerts
Stay ahead of potential violations with intelligent monitoring that detects changes in processing activities and automatically alerts you to compliance gaps before they become regulatory issues.
Real-time compliance monitoring across all systems
Automated risk identification for processing activities
Actionable insights for remediation prioritization
The intelligence engine for Trust & Governance
Unlock complete data visibility and continuous compliance with our proprietary platform that illuminates your entire digital ecosystem.
Relyance Difference
Built on complete data visibility
Our ROPAs are powered by the industry’s most advanced data intelligence, TrustiQ, which automatically discovers and categorizes personal data processing across your entire infrastructure, ensuring comprehensive and accurate documentation.
Bridging legal and technical realities
We uniquely combine contractual commitments with actual data flows to create ROPAs that represent both your legal obligations and operational practices, eliminating the disconnect between documentation and reality.
Continuous compliance assurance
As your systems and regulatory landscape evolve, our platform automatically adapts your ROPAs to maintain compliance, eliminating the risk of outdated documentation even as privacy laws continue to change.
"We lacked confidence in the accuracy of our ROPAs and assessments before Relyance AI"
“With Relyance AI, we established enhanced visibility of data processing activities, seeing an impressive increase of 1,660% within three weeks of deployment. What used to be a time-consuming manual process is now an automated task that produces a robust record of our processing activities,”
FAQ
What makes your Universal ROPAs solution different from traditional ROPA approaches?
Our Universal ROPAs solution stands apart by automatically generating accurate records based on both contractual obligations from your Data Processing Agreements (DPAs) and the operational reality of your data processing activities. Unlike traditional ROPA approaches that rely solely on manual documentation or questionnaires, our automated system continuously monitors actual data processing behaviors across your organization, ensuring your ROPAs reflect reality rather than just intentions, while supporting compliance across global jurisdictions.
How does your Universal ROPAs solution maintain accuracy across different jurisdictions?
Our Universal ROPAs solution maintains privacy compliance accuracy across different jurisdictions by incorporating jurisdiction-specific regulatory requirements into its automated documentation process. The system maps your actual data processing activities against the specific legal obligations of global privacy frameworks, automatically adjusting ROPA documentation to include required compliance elements for each jurisdiction. This dynamic approach eliminates the need to create and maintain separate ROPAs for each region where you operate.
Can Universal ROPAs help during regulatory audits or investigations?
Yes, Universal ROPAs provides invaluable support during regulatory privacy audits or investigations by delivering instantly accessible, comprehensive documentation of all your data processing activities. Because our system records both intended processing (from DPAs) and actual processing behaviors, you can demonstrate both compliance intent and operational reality to regulators. The ROPA solution includes timestamped compliance audit trails and version histories, allowing you to show regulators exactly what data processing occurred at any point in time.
How does the system capture the "operational reality" of data processing activities?
Our system captures "operational reality" through continuous monitoring and analysis of your actual data flows and processing activities. It integrates with your data infrastructure to detect what personal data is being collected, how it's being used, where it's being stored, who has access to it, and how long it's being retained. This automated data discovery is then reconciled with your contractual obligations to identify and flag any discrepancies between documented intentions and actual data processing behaviors.
How often are Universal ROPAs updated, and can I generate reports on demand?
Universal ROPAs are updated continuously as changes in your data processing activities are detected or when contractual obligations are modified. The system provides real-time visibility into your privacy compliance status across all jurisdictions. You can generate comprehensive, jurisdiction-specific ROPA reports on demand for regulatory submissions, board meetings, or internal reviews. These data processing reports can be customized to focus on specific processing activities, data categories, or legal bases relevant to your immediate compliance needs.
